Event Venue Proposal

Event Venue Proposal Template

Created by:

First Name 
Surname 
Company Name 

Prepared for: 


 
Template 
INTRODUCTION


Make your next event memorable by celebrating it at [name of events place or hall].

Known for its great views, attentive staff, and world-class dining, [Location] is the perfect place for your special occasion.


We know how to plan a successful event with the right amount of detail. You'll be able to relax knowing your event is well-planned and well-executed.


Whether you’re planning a corporate team-building event or a wedding celebration, or just having an event where people want to come together, [Location] provides a customizable venue that can match your needs. With our spacious setting and high ceilings, you provide the perfect space for your guests, and we do the rest.


EVENT SUMMARY

[Client / Business Name] to hold their annual sales conference on [Date and Time]. The theme of the event will be [Specify theme such as: "007 Mission Possible"]. The estimated number of attendees is 300 and will be needing a grand hall and 5 meeting rooms for the break-out session. [Client] will also be reserving [the restaurant area] for breakfast, lunch, and dinner.
FEATURES AND AMENITIES


FACILITIES

Ballroom: Area, Seating Capacity, Washrooms, Wheelchair Accessibility, Internet Connection, AV Capabilities

Meeting Rooms:  Area, Seating Capacity, Washrooms, Wheelchair Accessibility, Internet Connection, AV Capabilities

Dining Area: Area, Seating Capacity, Washrooms, Wheelchair Accessibility


ROOM ACCOMMODATION

Standard Room: area, description

Deluxe Room: area, description

Suite Room: area, description
RENTAL FEES

Package 1 - $1,000

Inclusions:

  • Use of Grand Ballroom on [specify times and dates]
  • Use of Meeting Rooms 1-5 on [specify time and dates]
  • Hotel accommodation for 300pax. 2pax/room, 145 standard rooms, 10 suite rooms
  • Exclusive use of Dining Hall on [specify the time and meal type - breakfast, lunch or dinner]
  • Buffet breakfast,  Full course working lunch, buffet dinner
  • Parking for 300 cars


Package 2 - $2,000

Inclusions:

  • Use of Grand Ballroom on [specify times and dates]
  • Use of Meeting Rooms 1-5 on [specify time and dates]
  • Exclusive use of Dining Hall on [specify the time and meal type - breakfast, lunch or dinner]
  • Buffet breakfast,  Full course working lunch, buffet dinner
  • Parking for 300 cars
MENU
PRICING

Service

Price

ADDITIONAL FEE

Tax

Total
Please select your package
Package 1
1,000.00 0.00 100.00 1,100.00
Package 2
2,000.00 0.00 200.00 2,200.00
Total 0.00

Service

Price

Tax

Total
Please select additional services
Decorations
100.00 10.00 110.00
Valet Parking
100.00 10.00 110.00
Security
100.00 10.00 110.00
Doctor on Call
100.00 10.00 110.00
Total 0.00
Overall Total 0.00
TERMS AND NEXT STEPS

The purchaser has reviewed the proposal and is interested in purchasing these services according to the terms and agree as follows:


 VENUE AND EVENT PLANNING SERVICES

The purchaser agrees to purchase the venue and event planning services as described in the attached schedule.


PAYMENT

 As outlined in the proposed budget, the purchaser agrees to pay for the agreed-upon services. Full payment should be made 2 days before the event. The security deposit should also be made, which will be refunded if there is no loss or damage to the property. 


Upon approval of this proposal, a detailed workback plan will be provided, with key deliverable dates. A formal contract will be forwarded to [Client]
Signed By:
Signed By:

[Name]

[Designation]

[Company]

[Email]

[Mobile number]

[Date]

[Name]

[Designation]

[Company]

[Email]

[Mobile number]

[Date]
ABOUT US


[Events Place] has received a prestigious nomination for Best Events Place in 2018 by Spa awards, a regional platform that credits properties and evolves this increasingly sophisticated events industry. It is also known for its uncompromised independence, transparency, and objectivity. We are the only events place in the south to be nominated in this category.


OUR TEAM

[Name]
[Position]

[Name]
[Position]

[Name]
[Position]

[Name]
[Position]